HMIS DATA COLLECTION FORMS

These data collection templates mirror the data entry workflows in HMIS for each project. These paper forms are not required in any way for compliance or monitoring purposes. These are available to you and your team to make your data collection for HMIS as smooth as possible. 

Release of Information
Public Privacy Notice  
What to do if a client does not consent to data sharing

Entry Assessment
Homelessness Prevention (HP)

• ESG/locally funded Homelessness Prevention
• SSVF Homelessness Prevention 

Supportive Services Only (SSO)

• Locally funded Supportive Services
• PATH Supportive Services
• YHDP Supportive Services

Street Outreach (SO)

• ESG/locally funded Street Outreach
• RHY Street Outreach
• PATH Street Outreach

Emergency Shelter (ES)

• ESG/locally funded Emergency Shelter
• RHY Emergency Shelter
• ​Metro Cold Weather Emergency Shelter

Transitional Housing (TH)

• ​CoC/VA/locally funded Transitional Housing

Permanent Housing (PH, PSH, RRH)

• CoC Permanent Supportive Housing
• CoC/ESG Rapid Rehousing
• SSVF Rapid Rehousing
• YHDP Rapid Rehousing
• HOPWA Permanent Housing
• HUD/VASH Permanent Housing
• Other Permanent Housing

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Annual Assessment/Update
General Update/Annual Assessment

Projects with additional data requirements: 

• Street Outreach
• Rapid Rehousing
• CoC Permanent Supportive Housing ​
• HOPWA Permanent Housing
• HUD/VASH Permanent Housing​

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​Coordinated Entry

• CE Preliminary Assessment
• CE Update
• CE Exit

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Client Contact Info / Emergency Contact Info

• Contact Information

Exit Assessment
General Exit Assessment

Projects with additional data requirements:

• CoC Permanent Supportive Housing
• HOPWA Permanent Housing
• HUD/VASH Permanent Housing
• RHY Street Outreach
• RHY Emergency Shelter
• YHDP Supportive Services
• ​YHDP Rapid Rehousing